How Much Milk Do I Need Tomorrow? Use This Dashboard Number Instead of Guessing

Every morning before you head out, there's one number that actually matters: how much milk do you need to carry? Guessing means either running short at the last customer's door, or carrying extra that goes to waste. MilkMate's dashboard already has the answer — you just need to know where to look.

Where to find it

Open your supplier Dashboard and switch to the shift you're preparing for (Morning or Evening). Two numbers there answer the "how much milk" question directly:

• Total Supply — the total quantity already recorded as delivered for that shift today.
• Pending Deliveries — the list of customers you haven't delivered to yet this shift, each shown with the quantity they're expected to take.

How "Pending Deliveries" actually calculates the quantity

This is the part that makes it genuinely useful for planning, not just tracking. For every customer who hasn't been marked delivered yet in the current shift, MilkMate works out their expected quantity automatically:

1. Checks if they're on leave — if a customer is marked on leave for today or this shift, they're excluded entirely, so you don't over-prepare for someone who isn't taking milk. See our guide on customer leave management for how that marking works.
2. Checks their delivery preference — a customer set to "morning only" won't show up in the evening pending list, and vice versa.
3. Pulls their default quantity — the quantity and product each customer normally takes for that shift, the same defaults used in Bulk Entry.

Add up every customer still pending, and you have your answer: exactly how much milk is still needed for the rest of the round, broken down by product if you sell more than one (cow milk, buffalo milk, or anything else in your product list).

A practical example

• You have 40 customers on the morning shift
• 3 are on leave today — automatically excluded
• 2 take evening-only — not counted in the morning total
• The remaining 35 customers' default quantities add up to 42 litres

That's your number — 42 litres to carry, calculated from real standing orders, not a guess. If a customer takes more or less than usual that day, you simply adjust it when you record their actual delivery — the dashboard number is a planning estimate, not a locked-in bill.

Why this beats guessing or a fixed daily amount

• Adjusts automatically for leaves — you're never over-preparing for someone who told you they're away.
• Adjusts for new or removed customers — add a customer with their default quantity once, and every future "how much milk" total includes them automatically.
• Splits by product — if you carry both cow and buffalo milk, or add paneer and curd to the round, the breakdown shows exactly how much of each you need, not just one combined number.

Frequently asked questions

How do I know how much milk to prepare for tomorrow?

Open your Dashboard, switch to the relevant shift, and check the Pending Deliveries total — it adds up the default quantity for every customer not yet marked delivered, automatically excluding anyone on leave.

Does it account for customers on leave?

Yes. Any customer marked on leave for that shift is automatically excluded from the pending total, so you don't prepare milk for someone who won't be taking a delivery.

What if a customer's quantity changes for one day only?

The dashboard total uses each customer's saved default quantity for planning. If they actually take more or less that specific day, just record the real quantity when you deliver — it doesn't need to match the planning estimate exactly.

Does this work if I sell more than one product?

Yes, the breakdown shows quantities per product (for example, cow milk and buffalo milk separately), not just one combined litre count.